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Airtable

Create customizable tables, databases, and spreadsheets, share data securely with team members.

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  • Free plan available
  • No credit card
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What is Airtable?

Airtable is a database tool that sits between a spreadsheet and a proper database, letting you create and manage structured data without writing code. You build tables with different field types (text, numbers, dates, links, attachments, and more), then view the same data in multiple ways: as a grid, calendar, gallery, form, or Kanban board. It's designed for teams who need to organise information beyond what a spreadsheet can handle, but want something faster to set up than a traditional database. You can share bases with team members, set permissions for who can view or edit what, and integrate with other tools through API or built-in automations.

Key features

Multiple views

display the same table data as a grid, calendar, gallery, form, Kanban board, or timeline depending on what works best for your workflow

Customisable field types

text, numbers, dates, attachments, links to other records, lookups, formulas, and more to match your data structure

Automations and scripting

trigger actions based on conditions, run scripts, or connect to external services without custom code

Sharing and permissions

invite team members and control whether they can view, edit, or comment on specific bases and records

API and webhooks

connect Airtable to other applications or build custom integrations to sync data automatically

Templates

start with pre-built bases for common workflows like project tracking, content calendars, or customer databases

Pros & cons

Advantages

  • Much more flexible than a spreadsheet; you can link records together, create lookups, and prevent data duplication
  • Faster to set up than a custom database; no SQL or programming knowledge required
  • Multiple views of the same data make it suitable for different roles and workflows within a team
  • Free tier is genuinely usable for small projects or testing before upgrading

Limitations

  • Can become expensive quickly if you need many records or team members across multiple bases
  • Steeper learning curve than a spreadsheet, especially for setting up relationships and automations
  • Performance may slow down with very large datasets (hundreds of thousands of records)

Use cases

Project management: track tasks, timelines, and team assignments with a custom database that syncs across views

Content calendars: plan and manage blog posts, social media, or campaign content with dates, status, and assigned owners

Customer or lead tracking: store contact information, interactions, and pipeline stage in a single system your whole team can access

Inventory or asset management: keep stock levels, locations, and maintenance schedules up to date and visible to relevant teams

Event planning: manage registrations, venue details, timelines, and vendor information in one shared base

Ready to try Airtable?

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Pricing

Free

Free

Up to 1,200 records per base, 2 GB attachments, basic automations, and API access for light use

Plus

$20/month per base (billed annually) or higher billed monthly

Up to 100,000 records per base, 20 GB attachments, advanced automations, and priority support

Pro

$45/month per base (billed annually) or higher billed monthly

Unlimited records, 1 TB attachments, advanced scripting, granular permissions, and audit logs

Enterprise

Custom pricing

Dedicated support, single sign-on, advanced security, and custom integrations

Get started with Airtable

Click through to Airtable and start using it now.

Try Airtable free
  • Free plan available
  • No credit card