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Calendly

Tailor your booking page, sync availability with calendars, set recurring events, and avoid double-booking with reminders.

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  • Free plan available
  • No credit card
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What is Calendly?

Calendly is a scheduling tool that simplifies booking meetings by letting people share a customisable booking page rather than exchanging availability back and forth. It synchronises with your existing calendars (Google Calendar, Outlook, Apple Calendar, etc.) to show only your free time, and automatically prevents double-booking. You set your availability once, add meeting types with durations and break times, and share a link. Invitees select a time that works for them, and both parties receive calendar invitations and reminders. It's designed for anyone who takes client meetings, consultations, or appointments: freelancers, consultants, sales professionals, recruiters, healthcare providers, and educators. The tool cuts down scheduling friction and reduces no-shows through automated reminders. The freemium model means individuals can get started without paying, with paid tiers offering more customisation, longer booking windows, and team management.

Key features

Calendar synchronisation

connects to Google Calendar, Outlook, Apple Calendar, and others to prevent double-booking and show real availability

Customisable booking pages

set colours, add your logo, adjust the layout, and write custom messages for your invitees

Meeting type templates

create different event types with specific durations, buffer times, and scheduling rules

Automated reminders

sends email reminders to both you and invitees before meetings to reduce no-shows

Timezone handling

automatically detects visitor timezones and converts times, reducing confusion across regions

Recurring availability

set standing hours that repeat daily, weekly, or monthly without recreating them each time

Pros & cons

Advantages

  • Eliminates back-and-forth email exchanges about availability, saving time for both parties
  • Reduces no-shows with automatic reminders sent to invitees before scheduled meetings
  • Integrates with major calendar applications, staying in sync with your existing workflow
  • Freemium option lets individuals and small teams start without upfront costs
  • Simple interface with minimal setup required to get a booking page live

Limitations

  • Free tier has limited customisation options and booking window restrictions compared to paid plans
  • Requires invitees to click a link and use your booking page rather than sending them a direct calendar invite
  • Pricing for teams and advanced features can become expensive at scale

Use cases

Freelancers and consultants booking client discovery calls and project kickoffs

Sales teams scheduling product demos and sales conversations with prospects

Recruiters and hiring managers organising interview slots with candidates

Healthcare providers and therapists booking patient appointments

Educators holding office hours and one-to-one student meetings

Ready to try Calendly?

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Pricing

Free

Free

Single meeting type, up to 1 calendar connection, basic customisation, limited booking window

Premium

$12/month

Unlimited meeting types, multiple calendars, advanced customisation, longer booking window, reminders, integrations

Professional

$20/month

Team features, workflow automation, advanced routing, API access, priority support

Teams

Custom

Multiple users, team management, advanced permissions, dedicated support for larger organisations

Get started with Calendly

Click through to Calendly and start using it now.

Try Calendly free
  • Free plan available
  • No credit card