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What is Cogram?

Cogram is an AI-powered meeting assistant designed to automatically capture notes, transcripts, and action items from virtual meetings. Built specifically for project-based teams, Cogram goes beyond simple meeting transcription by intelligently identifying action items, assigning owners, and integrating meeting outcomes into project management workflows. The platform is particularly valuable for construction, engineering, and professional services firms where detailed documentation of client meetings, RFIs (Requests for Information), submittals, and field reports directly impact project timelines and budgets. By automating the note-taking process and centralizing project communication, Cogram reduces administrative overhead, minimise missed action items, and creates a searchable archive of project decisions and commitments.

Key Features

Automatic meeting transcription and note generation

Captures and transcribes conversations in real-time during virtual meetings

Action item identification

Uses AI to automatically detect and extract action items with owner assignments and due dates

RFI and submittal management

simplify the creation and tracking of Requests for Information and project submittals

Email integration

Manages and organise project-related email communications within a unified platform

Field report generation

Converts field observations and updates into structured, searchable reports

Meeting minutes creation

Produces professional meeting minutes with participants, decisions, and next steps

Pros & Cons

Advantages

  • Saves significant time on manual note-taking and meeting documentation
  • Reduces action item slip-through by automatically identifying and assigning tasks
  • Ideal for regulated industries like construction where detailed documentation is critical for compliance and dispute prevention
  • Freemium model allows teams to try the tool before committing to paid plans
  • Integrates project management outcomes directly into workflows, improving team accountability

Limitations

  • AI transcription accuracy may vary depending on audio quality, accents, and technical jargon
  • Limited information publicly available about specific pricing tiers and feature limitations on the free plan
  • Primary positioning toward construction and professional services may require customization for other industries

Use Cases

Construction and engineering firms managing client meetings and tracking project RFIs

Professional services teams documenting client consultations and deliverable decisions

Project teams needing to maintain thorough audit trails of decisions and communications

Remote teams conducting distributed meetings across multiple time zones and locations

Organizations looking to reduce dispute risk through detailed documentation of project discussions and commitments