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FreshBooks

Create invoices, manage expenses, and automate data entry to save time.

  • Free plan available
  • No credit card

What is FreshBooks?

FreshBooks is a cloud-based accounting software designed for freelancers and small business owners who need to manage invoicing, expenses, and financial records without the complexity of traditional accounting software. It automates much of the manual data entry involved in invoicing and expense tracking, allowing business owners to focus on their actual work rather than administrative tasks. The platform handles invoice creation with branded templates, automatic payment reminders, expense categorisation, and basic financial reporting. It's accessible from any device with a web browser and includes mobile apps for capturing expenses and invoices on the go.

Key features

Invoice creation with customisable templates and branding

Automatic payment reminders and late payment tracking

Expense tracking with receipt scanning via mobile app

Time tracking for billable hours and project tracking

Financial reports including profit and loss statements

Automated data entry through receipt scanning and email forwarding

Payment processing integration with multiple payment gateways

Client portal for invoice viewing and online payments

Pros & cons

Advantages

  • Simple, intuitive interface suitable for non-accountants
  • Affordable free tier for very small businesses and getting started
  • Good mobile app for capturing expenses and receipts in real time
  • Automatic invoice reminders reduce follow-up work
  • Receipt scanning and email forwarding save manual data entry
  • Designed specifically for service-based businesses and freelancers

Limitations

  • Limited accounting features compared to QuickBooks or Xero
  • Free tier is quite restricted and quickly outgrown by growing businesses
  • Basic reporting and analytics; not suitable for complex financial analysis
  • Fewer integrations than some competitor platforms
  • Can become expensive as you scale to higher plans
  • Limited multi-currency and international features on lower tiers

Use cases

Freelancers and consultants managing client invoicing and project time

Small service businesses automating expense tracking and reimbursement

Solo entrepreneurs wanting simple bookkeeping without accounting knowledge

Contractors tracking billable hours across multiple projects

Small teams needing shared expense tracking and financial visibility

Ready to try FreshBooks?

Pricing

Free

Free

Single user, up to 20 invoices per year, basic reporting, mobile app access

Plus

$15/mo

Unlimited invoices, up to 2 users, project tracking, time tracking, expense management

Premium

$30/mo

Advanced features, up to 5 users, advanced reporting, full expense management, automated billing

Advanced

$50+/mo

All features, unlimited users, advanced integrations, priority support, custom workflows

Get started with FreshBooks

Click through to FreshBooks and start using it now.

  • Free plan available
  • No credit card