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What is Otter.ai Meeting Notes?

Otter.ai Meeting Notes is a transcription and note-taking tool that records meetings, calls, and conversations, then automatically converts speech to text. It's designed for professionals who attend frequent meetings and need accurate written records without manual note-taking. The tool captures audio, transcribes it in real time or after the fact, and organises notes in a searchable format. It works across video calls, in-person meetings, and phone conversations. Users can search through transcripts, identify key speakers, and export notes to share with colleagues.

Key Features

Real-time transcription

Converts spoken words to text during meetings with reasonable accuracy for English and other languages

Speaker identification

Labels different speakers in a conversation so you know who said what

Searchable transcripts

Find specific moments or topics across all your recorded meetings

Integration with video platforms

Works with Zoom, Microsoft Teams, Google Meet, and similar tools

Export and sharing

Download notes as text, PDF, or share links directly with team members

Highlight and bookmark

Mark important sections during or after a meeting for quick reference

Pros & Cons

Advantages

  • Saves time compared to manual note-taking during meetings
  • Creates a permanent record you can review later or share with absent colleagues
  • Helps with accessibility for people who struggle to take notes or have hearing difficulties
  • Free tier available with basic transcription features

Limitations

  • Transcription accuracy varies depending on audio quality, accents, and background noise; not perfect for technical jargon or multiple speakers
  • Privacy considerations when recording and storing meeting audio
  • Paid tiers required for advanced features like priority processing and longer recordings

Use Cases

Recording client or customer calls to create a reference for follow-up actions

Documenting team meetings when attendees are remote or scattered across time zones

Capturing interview recordings for HR or research purposes

Creating accessible records for colleagues who couldn't attend live sessions

Building a searchable archive of project discussions and decisions